Why January Is the Best Time to Review Your Packaging Process
Packaging problems don’t usually start in January. They’re often the result of packaging decisions made months earlier that were never reviewed or adjusted as operations changed. January creates a natural reset point to look at packaging data, observe day-to-day warehouse workflows, and identify issues before they turn into bigger problems later in the year.
For warehouse teams, this is the right time to evaluate whether current packaging materials, inventory practices, and supplier support still match how the operation runs today. A thoughtful packaging review in January can help reduce costs, prevent recurring issues, and set clearer standards before volume increases again.
Access Your Free Packaging Process Checklist and start the year with a clearer view of your packaging operations.
Start With the Warehouse Process
Before looking at materials or vendors, review how packaging fits into the overall warehouse process.
Spend time on the floor and observe:
- How packaging supplies are staged
- Whether packers have consistent access to materials
- If packaging methods vary by shift or individual
- Where delays occur during picking, packing, or shipping
This step often highlights inefficiencies that are not visible in purchasing reports.
Identify Packaging Issues That Repeat
Most packaging issues repeat because they are treated as one time problems instead of process failures.
Common examples include:
- Running out of standard box sizes
- Overstocking packaging that is rarely used
- Substituting materials that do not protect the product
- Relying on emergency orders to stay operational
Documenting these patterns is a critical part of any packaging audit for the new year.
Conduct a Practical Packaging Audit
A packaging audit should focus on usage, performance, and fit for current operations.
Key areas to review include:
- Packaging materials used by month
- Box size variety and weight ratings
- Stretch film type and consumption
- Protective materials such as paper or corrugated inserts
- Equipment reliability and downtime
A 2026 packaging audit should also account for changes in order volume, shipping methods, and product mix.
Review Packaging Supplier Performance
Choosing a packaging vendor or packaging supplier has a direct impact on warehouse stability. Buyers and purchasing managers should evaluate suppliers based on consistency, communication, and operational support.
Questions to consider:
- Are deliveries accurate and on time
- How are shortages or backorders handled
- Does the supplier support industrial packaging needs
- Is there proactive communication around inventory risks
Evaluate Vendor Management and VMI
Vendor Management and VMI programs are meant to simplify purchasing, but they need regular review.
If you use VMI:
- Confirm inventory levels reflect actual usage
- Review count accuracy
- Identify recurring stockouts or excess inventory
If you do not use VMI, January is a good time to evaluate whether vendor managed inventory could reduce manual ordering and improve visibility.
Confirm You Are Using the Right Packaging
Understanding how to choose the right packaging is key to avoiding damage and waste.
Review whether:
- Box strength matches product weight
- Void fill is appropriate for the shipment
- Pallet loads are stable during transit
- Packaging materials match carrier requirements
Using the right packaging supports a more consistent packaging process and reduces downstream issues.
Clarify Roles and Decision Making
Packaging problems often escalate when ownership is unclear.
Ensure there is clarity around:
- Who orders packaging supplies
- Who approves material changes
- Who tracks inventory levels
- Who communicates with the packaging supplier
Clear roles help buyers and purchasing managers prevent issues instead of reacting to them.
Set Focused Goals for the Year
Use the findings from your January review to set realistic goals.
Examples include:
- Reducing emergency packaging purchases
- Standardizing box sizes
- Improving inventory accuracy
- Strengthening supplier communication
Small adjustments early in the year often prevent larger issues later.
Closing Thoughts
A well-planned packaging workflow starts with understanding how packaging impacts your day-to-day warehouse operations. January is a smart time to step back, evaluate materials, vendor relationships, and inventory practices before small issues turn into bigger disruptions. This checklist gives buyers and purchasing managers a practical way to reset packaging processes and stay ahead throughout the year.
If you’re ready to take the next step, GWC Packaging is here to support your operation. From packaging supplies and equipment to inventory management and equipment service, our team helps warehouses put the right systems in place to work more efficiently and consistently.
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